Office of Minority Affairs and Student Athlete Forms
Student-Athlete forms
Each quarter Athletic Academic Counselors send out progress reports to the instructors of all student athletes. The progress reports request grade, attendance, and attitude/ participation information. The Student-Athlete Support Services Office (SASSO) assures instructors that all student athletes have signed an authorization to disclose educational information regarding their academic progress to their office. Thus, release of student athlete information to SASSO is permissible. These progress reports are requested twice a quarter. For more information, see the website for Student-Athlete Support Services Office.
SASSO has been using an online form which looks like the one given below.
Office of Minority Affairs forms
The Office of Minority Affairs (OMA) reviews the academic performance and cumulative GPA of all students receiving funding through the Minority Scholarship Program (MSP), the Freshman Foundation Program (FFP) and the Young Scholars Program (YSP) at the conclusion of winter quarter. To collect this information, the OMA sends out progress reports to the instructors of all such students. The release of academic performance information to a student’s counselor is deemed permissible. For more information, see the website for Office of Minority Affairs.
How it affects you
As a TA, on receiving Student Athlete or Office of Minority Affairs forms pertaining to certain students in your class, you need to:
- Complete the forms
- Make sure you supply accurate and relevant information
- Send the completed forms to the right person/s either by campus mail or email
What ifs
- Situation A: Can’t I just fill out the form and say “not enough information to evaluate”?
Solution: No, you can’t say “not enough information to evaluate.” There is always something to report. Report the homework scores, quiz grades, and other assignment scores if you have those. If the student has been attending class regularly, report that. If the student hasn’t been attending class or attends infrequently, report that too.
- Situation B: How do I know what to include in my feedback?
Solution: Use all the information available on the student. How is the student’s performance in class? Does the student come to class regularly? Does he/she get to class on time? Does the student turn in assignments on time? Is the student’s conduct good?
For example, a TA wrote the following about a student: “The student’s grades are good and she is within the top 10% of the class. She turns in assignments on time. Even though she missed class a couple of times, she made sure she caught up with the class. When in class, she participates enthusiastically.”
Solution: No, you can’t say “not enough information to evaluate.” There is always something to report. Report the homework scores, quiz grades, and other assignment scores if you have those. If the student has been attending class regularly, report that. If the student hasn’t been attending class or attends infrequently, report that too.
Solution: Use all the information available on the student. How is the student’s performance in class? Does the student come to class regularly? Does he/she get to class on time? Does the student turn in assignments on time? Is the student’s conduct good?
For example, a TA wrote the following about a student: “The student’s grades are good and she is within the top 10% of the class. She turns in assignments on time. Even though she missed class a couple of times, she made sure she caught up with the class. When in class, she participates enthusiastically.”